LDCC New Course/Program Implementation Processes and Procedures

Process for Approval: (for more than 25% change) to a Program:

1. Complete the GADIE and the LDCC Curriculum Proposal Form and submit to the Vice Chancellor of Education and Student Service (VCESS) (anyone can initiate this).

If all components of the GADIE and the LDCC Curriculum Proposal Document are not complete, it will NOT be reviewed.
- GADIE
- Curriculum Proposal Form

(If curriculum changes are less than 25%, the curriculum committe forms will be submitted to the Director of Institutional Effectiveness directly.)

2. Once the new program, new courses, revised program, or revised course is approved for review, it will be submitted to the curriculum committee.

3. After the curriculum committee has submitted recommendations, it is sent to the VCESS for internal approval and posting the ICC for 10 days and review by the college

4. After internal approval, it is submitted to LCTCS Board of Supervisors for approval.

5. Once approved by LCTCS, it is submitted to Board of Regents for final approval.

Programs only:

6. Once all approval processes are in place, a Substantive Change (50-100% new content) for a Program is submitted to SACSCOC for approval.

Please note, that if we make more than 25% change to any level of a program in one semester, it is considered a required notification. We are also required to internally track course changes that are less than 25% per term for a program and have those internal documents ready for SACSCOC reviews.
For a program to begin with the changes in the Fall Semester, SACSCOC must receive the completed documentation by the January 1st deadline. For the program to begin with the changes in Spring Semester, SACSCOC must receive the completed documentation by the July 1st deadline.

7. Upon SACSCOC notification to the school regarding approval, the Financial Aid Office, the Registrar’s Office, Student Enrollment, and other divisions will be notified the program has been approved and can add the program in banner, and we can begin to advertise and enroll in the program.

We cannot advertise, enroll, or offer any Financial Aid for a new program prior to the approval by SACSCOC.

Timeline for implementing new curriculum / programs
April 26th	Board of Regents Board Meeting
June 14th	Board of Regents Board Meeting
August 9th	LCTCS Board of Supervisors Meeting
August 15th	Completed GADIE with all Required Information submitted to the VCESS for Review and Approval.
August 23th	Board of Regents Board Meeting
September 1st	Deadline for Submission to SACSCOC Full Board for December Meeting
September 5th	Items due to LCTCS for Board of Supervisors Meeting
September 15th	Approved GADIE and Completed Proposal Forms due to Curriculum Committee for Review and Approval
September 20th	Board of Regents Board Meeting
September 22nd	LDCC Curriculum Committee Meets
September 27th	Completed GADIE with all Required Information submitted to the VCESS for Review and Approval
October 4th	LCTCS Board of Supervisors Meeting
October 18th	Board of Regents Meeting
October 27th	Approved GADIE and Completed Proposal Forms due to Curriculum Committee for Review and Approval
November 3rd	LDCC Curriculum Committee Meets (submissions will not meet SACSCOC January 1st deadline for submission)
November 13th	Items due to LCTCS for Board of Supervisors Meeting
December 13th	Board of Regents Board Meeting
December 13th	LCTCS Board of Supervisors Meeting
January 1, 2024	Deadline for Submission to SACSCOC for Fall Start Date

Timeline for implementing new curriculum / programs (tentative dates)
January 9th	Board of Regents Board Meeting
January 16th	Completed GADIE with all Required Information submitted to the VCESS for Review and Approval (Final Deadline for <50% substantive change approval)
January 8th OR February 8th	Items due to LCTCS for Board of Supervisors Meeting
February 8th OR March 8th	LCTCS Board of Supervisors Meeting
February 16th	Approved GADIE and Completed Proposal Forms due to Curriculum Committee for Review and Approval.
February 23th	LDCC Curriculum Committee Meets
March 22nd	Board of Regents Board Meeting
March 15th	Deadline for Submission to SACSCOC Full Board for June Meeting
March 6th	All Approved Items due to Director of Institutional Effectiveness and Accreditation
March 13th	Items due to LCTCS for Board of Supervisors Meeting
April 12th OR May 10th	LCTCS Board of Supervisors Meeting
April 12th	LDCC Curriculum Committee Meets
April 26th	Board of Regents Board Meeting
May 15th	Items due to LCTCS of Board of Supervisors Meeting
June 14th	Board of Regents Board Meeting
June 14th	LCTCS Board of Supervisors Meeting
July 1st	Deadline for Submission to SACSCOC