Federal Work Study
The Federal Work Study (FWS) program is a federally-funded work program that allows LDCC students who have received a Federal Work Study award from the Office of Financial Aid to earn money through a part-time job during the academic year.
In order to receive funding through the FWS program, a student must complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov. The student must receive a FWS award (through Financial Aid) for the current school year. Funding is limited; therefore, all students who apply for FWS may not receive an award. The student must be registered for a minimum of 6 credit hours and maintain Satisfactory Academic Progress.
The positions include on-campus and off-campus community service sites. Here is information on how the process works.
- Student will complete FWS Student Job Application-(See attached link) or receive an application at the LDCC Knights Center, located on the Monroe campus first floor, Suite 129.
- Student will submit completed FWS Student Job Application to The Knights Center, or Career Services, located in Student Success Services Suite 154, directly across from the LDCC Library.
- Student will possibly be called to interview for position, and accepts or decline any offer.
- Student will be contacted from HR to complete a background check online. Once the background check has been cleared, the student will be contacted to start the new hire paperwork with HR. If a student’s background check makes them unable to receive employment under the FWS program, the student will receive an e-mail from HR informing them.
- Student will receive mandatory Career Services orientation for the position, and go over policies and procedures.
- Student will be contacted by Supervisor to report to work and create a schedule.
These positions are limited, and applying for a work study position does not mean you will receive employment in the program.
Federal Work Study Supervisors:
Federal Work Study (FWS) is awarded through financial aid to eligible students. The dollar amounts vary according to the student’s financial need. The purpose of the program is to provide job opportunities for those in need of financial assistance to meet college costs.
The FWS orientation is mandatory for all Louisiana Delta Community College (LDCC) employees and community partners who supervise student employees under the FWS Program.
Since the FWS Program is federally funded, compliance with the program’s regulations is essential for its continuation. Compliance is the responsibility of each member of the LDCC and partnering communities, so it is imperative that you be familiar with the policies and procedures governing this program. Failure to comply with federal and state guidelines could result in the loss of funding to the college.
These positions are limited, and requesting a work study student does not mean you will receive one in the program. This depends on the amount of funding available within the program. Here is information on how the process works.
- FWS Supervisors submit a FWS Job Description Form (Level 1 or 2) to the Office of Career Services. The job will be posted on the website and in the Office of Career Services.
- FWS Supervisors will have an opportunity to review the completed applications on file in the Office of Career Services and select students for interviews.
- Once a student is selected, the FWS Supervisor must complete and submit the FWS Approval and Tracking Form to the Office of Career Services indicating the student selected for employment.
- All Supervisors must sign a “Memo of Understanding” in relation to the program before they can utilize a student worker. (See attachment below)
- Student employees should not begin working until they have received final clearance via e-mail from Career Services (pending approval from Financial Aid and Human Resources).
Responsibilities of the Supervisor include:
- Effectively train and actively supervise student employee.
- Maintain and submit the student employee’s timesheet to Human Resources every two weeks, (Thursday by 12:00 p.m.)
- Ensure that student does not work during class time or over 20 hours per week. A student should not work more than 6 hours without taking a 30 minute recorded lunch break. The student is also entitled to a 10-minute break for every 4 hours worked.
- Maintain compliance with FWS policies and procedures.
- Complete and submit evaluations of student employees at the end of each semester. (Evaluations are available in the attached link)
- Notify Human Resources, Career Services, and Financial Aid if a student resigns or is terminated.
- Federal Work Study Student Tracking Form
- Federal Work Study Orientation for Supervisors
- Student Evaluation
- FWS Memo of Understanding
- Job Description Level 1
- Community Service Job Description form